Submit a WVU calendar event

The university calendar is comprised of user-generated content. The University Relations department is responsible for review and approval of submissions, however, it is the responsibility of the user submitting the event to update or edit the submission if any changes are required. This includes university event submissions that are also promoted elsewhere (i.e. social media events, the Golden Bear Athletics website or city/community calendars).

University Relations will review submissions once each business day. During weekends and semester recesses, calendar submissions will be reviewed periodically. If you have a specific need for a calendar submission or revision to be reviewed or approved outside of the schedule noted above, please notify University Relations at techrelations@mail.wvu.edu.

To submit an event to the WVU Tech calendar:

1. Open your internet browser (preferred: Google Chrome).
2. Go to  cal.wvu.edu
3. Sign in using your WVU Login credentials and click on the button labeled Submit an event.
4. Click "Submit an Event."
5. Populate the event form with as much information as possible and be sure to set a descriptive title, select a department, and complete other classification details as appropriate. You'll also need to include a plain-text summary of your event description for use on the InfoStations digital signage network where indicated.
6. Make sure the "department" AND "campus" are tagged as WVU Tech. 
7. Click on the button labeled Submit Event to complete your event submission.

Event approvers will be notified of new submissions daily, and you will receive email notifications of approval and other event status changes.

If you also manage a website that includes one or more event feeds from the web calendar, please contact your website support provider and refer them to our page on how to   Classify Imported Events which also includes details on using event feeds from the new Localist web calendar.

8. If you want your event to show up on a specific calendar on the website, file a request to have your event tagged appropriately with your tag. 

Request event tag

Best Practices

• Do not use a flyer or image with text as an event image.
• Do not leave an event without an image.
• Do use a high-quality 1920x1080 image.

If you have general questions about the university calendar, please contact University Relations by phone at 304.929.1400 or by email at techrelations@mail.wvu.edu.